Changing rent mid-lease (and why Nexxus asks for a written agreement)
Change rent by editing the booking's monthly rent; Nexxus asks you to confirm it was agreed in writing and logs the change with its effective date. The new rate re-prices every rent month already posted for that booking — not just from the effective date — so check the ledger afterwards.
Rent changes are where books quietly go wrong, so Nexxus keeps three things separate.
The model: lease, booking, trail
- The signed lease document keeps its original terms, exactly as signed.
- The booking carries the current monthly rent — it drives the ledger, the tenant's headline rent, autopay and payout math.
- The trail records every change: new rate, effective date, who changed it, and your note.
On the tenant's Lease Terms tab, Monthly rent (currently) shows the booking's rate, and a Rent changes list shows each change as "Updated rent · [effective date]" with its note.
Making a change
Open the booking, edit the monthly rent and save. Nexxus opens Confirm rent adjustment (old → new rate): tick I confirm this rent adjustment has been agreed to in writing between the parties, set the Effective date, add an optional Note, and click Confirm & save. The server refuses a rent change without that confirmation — it's the difference between an auditable adjustment and a mystery edit.
Airbnb, Vrbo and Booking.com stays aren't gated this way: their amounts come from the platform payout, not a lease.
What happens to the ledger
The booking's new rate applies to every rent month already posted for that booking — the effective date is recorded on the trail but doesn't limit which months change. Months that haven't posted yet will post at the new rate.
- No rent payments yet — the posted rent charges are replaced at the new rate.
- Rent already paid (the usual case) — paid history is never rewritten. Instead, one line dated today, Adjustment — rent revised, posts the total difference across those posted months: a charge for an increase, a credit for a decrease.
Manual entries you created are never deleted.
So check the ledger right after a mid-lease change. If the new rate should only apply from the effective date, the adjustment will include months before it. Post a credit for that part (or a charge, for a decrease) with a description like "Rent change effective Nov 1 — Aug–Oct difference reversed" — see charges and credits.
Practical notes
- Set the effective date to what the written agreement says, even if you're entering it late — the trail is your audit record.
- Changing the booking's dates works the same way: extending the end date posts further months at the current rate; shortening it trims them.
- Raising rent at renewal with a new lease? Generate the new lease instead — new lease, new as-signed rate, clean slate.
Related guides
E-signing leases: signers, signing order, and countersigning
Every tenant and co-signer signs in the resident portal, either all at once or in order. While a lease is out for signature you can resend an invitation, copy a signer's link, use Correct signer to fix a name or email, or void it and reissue a corrected version. Then you countersign and execute from the application's Lease desk. The executed PDF carries a signature certificate and never changes after signing.
How the tenant ledger works
Every tenant has one ledger of charges and payments, each charge with a due date. Rent posts a few days before it's due; a payment or credit pays the oldest unpaid rent first, then other charges oldest first; and 'Due now' is what's owed today. Mistakes are fixed with a charge or a credit (Adjust charge / Void charge on the lines Nexxus posts), never by editing history.
Posting charges and credits, fixing ledger mistakes, refunds and disputes
On a tenant's Ledger tab: Post charge adds a one-off charge, Post credit reduces what's owed without recording money, and a line Nexxus posted (rent, deposit, fees, late fees) is fixed with Adjust charge or Void charge: Nexxus posts the difference as its own line, never by editing history. Voided lines hide behind Show voided but stay in statements, reports and exports. Lines you posted by hand stay editable. Also covers refunds and card disputes.