Owners, ownership percentages, and owner links
An owner is linked to a property with an ownership %, a management fee %, a management period and an optional monthly deduction. Ownership in force can't exceed 100%, and payouts, statements and 1099s all split by each owner's share.
In Nexxus, an owner is the person or entity you manage for. An owner link ties them to a property and carries the terms of that deal.
Adding an owner
On Owners, click Add Owner and fill in name, email, phone, company name, tax ID and address. The owner's page then gathers everything about them: Overview, Properties, Statements, Payouts, Documents and Activity. Use Edit for contact details, Tax ID (SSN / EIN), Tax ID type and the mailing address. You need these at 1099 time.
Linking an owner to a property
On the property's Settings tab, under Property Owners, click Assign owner. Set:
- Ownership % and Management fee % (see Management fees and deductions).
- Monthly deduction $ and Deduction label: optional, for example operator-provided internet passed back to the owner.
- Management start (required) and Management end (blank while you still manage it for them). This is the period the owner is your client, not when they bought or sold the home. Payout runs include this owner for every window that overlaps this period. Backdate the start to the day you really started managing the property for them, and earlier draft months recalculate to include them. Approved and sent runs never change.
- Settled outside Nexxus: what this owner was already paid through your old system (see Settled outside Nexxus).
A property can have several owners. The header shows how much is allocated, for example "100% allocated" or "80% allocated (20% unassigned)", and a new link pre-fills the remainder. Ownership in force can't exceed 100%, and Nexxus rejects an over-allocation with a message.
When an owner stops being your client (they stopped renting the home, moved to another manager, or sold it), set Management end on their link. If you go on managing the property for someone else, such as a buyer, assign that owner with a Management start. Avoid deleting the link, so their history stays attached to them. Rent dated after a link ends never goes to that owner.
Buildings and units
Owners linked to a building apply to all its units. A unit's Settings tab shows them as Inherited, and Override for this unit gives that unit its own owner (condo-style).
Why the percentage matters everywhere
The ownership share drives the money:
- Payout runs pay each owner their share of each property's rent, net of the fee.
- Owner statements and the owner portal show each owner their own share.
- 1099 worksheets attribute gross rents by actual share, so co-owners each get the right Box 1.
If part of a property isn't assigned to anyone, that remainder reports as Unassigned / operator-owned (operator-held rent) instead of inflating someone's share.
Owners vs tenants vs teammates
Three kinds of people, three separate logins. Teammates work in this admin. Tenants use the resident portal. Owners use the owner portal, where they see their own properties, payouts, statements and shared documents, can message you, and can set up direct deposit. You invite them from the Portal access card on their page.
Related guides
Management fees and owner deductions: where the percentages come from
The fee rate cascades: booking override → the owner's rate on the property link → the company Default management fee %. Units inherit their building's owner links. Standing monthly deductions post once per scheduled run, and one-off owner expenses go on a draft run as Expense deduction lines.
The owner portal: what your owners see
Owners sign in to a portal with your branding to see their portfolio, payouts (including history from before Nexxus), statements and shared documents, work orders and reports. They can message you and set up direct deposit, but they never see draft runs or edit your operations. You invite them from the owner's Portal access card.
Owner statements
Generate a branded PDF statement per owner from the Statements tab on their page: gross rent, management fee, labeled deductions and net, per property. It uses the period's actual payout runs when they exist; a payout day with no run shows what the payout calculation would pay, labeled projected; months before your first payout here show the rent collected, labeled as such. It's saved to the owner's documents and their portal, and can be emailed.
Tax season: 1099 worksheets for owners and vendors
The Owner 1099-MISC and Vendor 1099-NEC worksheets on Reports compute owner Box 1 (gross rents collected, by actual ownership share) and vendor totals, flag who is at $600 or more and who is missing a TIN or address, and produce a CSV, per-recipient PDF copies, and a copyable year-end email per owner.
Settled outside Nexxus: paid-through dates and prepaid terms
When you already paid an owner through your old system, or up front for a prepaid lease, Nexxus holds that money out of new runs. It reads paid-through dates from imported payment memos, from a date you set on the owner link, or from a booking's Prepaid term, and shows what it held back in the run header.