Reports: what's available and how to run them
Reports has eight runnable reports: Operator Income Summary, Owner Income Statement, Owner Payments (paid), Revenue by Property, Tenant Ledger, Maintenance & Expenses, and the Owner 1099-MISC and Vendor 1099-NEC worksheets. Each runs for a preset or custom period and exports to CSV and branded PDF. Operator Income and Revenue by Property open on Earned; the rest count cash.
The Reports page answers the questions your accountant, your owners and your own gut keep asking, from the same ledger every other number in Nexxus reads.
The reports
- Operator Income Summary: your headline. Management fees plus fee income you keep, minus expenses. It has its own guide.
- Owner Income Statement: per owner, gross rents collected, management fee, net to owner and property expenses (informational). Cash received in the period, split by ownership share.
- Owner Payments (paid): every payment actually sent to owners. Imported history plus payouts recorded in Nexxus, settled vs pending.
- Revenue by Property: rents, fees and deposits per property, with nights booked and bookings.
- Tenant Ledger: every charge and payment in the period, in full detail.
- Maintenance & Expenses: work orders with vendor, status, and estimated vs actual cost.
- Owner 1099-MISC Worksheet and Vendor 1099-NEC Worksheet: year-end tax worksheets (tax guide).
Owner-by-owner PDF statements live on each owner's page, not here. See Owner statements.
Earned vs collected
Operator Income and Revenue by Property open on Earned: income recognized when it's due, whenever it was paid. Each has an Earned / Collected toggle. The other financial reports count cash actually received, so collected rent counts when it arrives, and money that's pending, failed or reversed doesn't count. Deposits are a liability, never income.
Running and exporting
Pick a Period (This month, Last month, This quarter, This year, Last year, Last 30 days, All time or Custom dates), then click Run report. Results show summary figures, a How to read this report box where it helps, and the full table. Export CSV gives you a file for spreadsheets or your accountant, and Export PDF builds a branded PDF. Every PDF you generate (reports, owner statements, 1099 copies) is saved under Generated documents at the bottom of the page.
The charts at the top
Above the reports, Revenue (collected), Occupancy, 6-month forecast and Channel performance follow the range buttons in the header: 30D, 90D, YTD, 1Y or All. How they're calculated is in Occupancy, revenue charts, and channel numbers.
If a number looks wrong
First check the period, and whether you expected earned or collected. Then remember the usual causes: deposits aren't income, pre-baseline history is settled, calendar-month reports won't match payout runs (runs follow your payout day), and money you haven't recorded (manual payments) can't be reported. If it still looks off, ask the assistant with the report name and period.
Related guides
Reading the Operator Income report (earned, collected, payout windows)
Your income is management fees plus fee income you keep; gross rent passes to owners. The report opens on Earned (rent recognized when due) and flips to Collected (cash received), which can be bucketed by calendar month or by payout window. Cash margin is liquidity, not profit.
Owner statements
Generate a branded PDF statement per owner from the Statements tab on their page: gross rent, management fee, labeled deductions and net, per property. It uses the period's actual payout runs when they exist; a payout day with no run shows what the payout calculation would pay, labeled projected; months before your first payout here show the rent collected, labeled as such. It's saved to the owner's documents and their portal, and can be emailed.
Tax season: 1099 worksheets for owners and vendors
The Owner 1099-MISC and Vendor 1099-NEC worksheets on Reports compute owner Box 1 (gross rents collected, by actual ownership share) and vendor totals, flag who is at $600 or more and who is missing a TIN or address, and produce a CSV, per-recipient PDF copies, and a copyable year-end email per owner.
Occupancy, revenue charts, and channel numbers
Occupancy is occupied nights over the nights you actually managed each rentable unit. Every dollar figure comes from the ledger, either Earned (income recognized when due, the default on the dashboard's Rent income widget and two reports) or Collected (cash actually received), never from booking totals.