What a rent roll is
The usual columns: the as-of date, the unit, the tenant, the lease start and end dates, the monthly rent, the deposit held, any concessions, the balance owed and whether the unit is occupied. It isn’t a history — that’s the rent ledger — and it isn’t a profit-and-loss; it’s the income under lease right now.
An example
On a midterm or medium-term portfolio, the end-date column does the most work: leases end every few months, so a rent roll shows which homes need a new tenant — or an extension — soon.
| Topic | Tenant | Lease | Monthly rent | Deposit | Balance |
|---|---|---|---|---|---|
| Home A | Travel nurse | Aug 15 – Nov 14 | $3,000 | $1,000 | $0 |
| Home B | Relocating family | Jul 1 – Dec 31 | $3,600 | $1,500 | $0 |
| Home C | Vacant — next move-in Oct 10 | — | — | — | — |
Who asks for one, and how it’s checked
Lenders and buyers ask for a rent roll and then check it. HUD’s guide for its multifamily mortgage programs has the leases compared with the rent roll — unit number, resident name, lease start and end dates, concessions and monthly rent — and occupancy documented with an updated rent roll no more than 30 days before closing. Fannie Mae’s multifamily lenders submit rent roll data with fields such as the as-of date, each tenant’s contract rent and the market rent.
In Nexxus, every lease’s dates, rent and deposit live in one system alongside nightly and yearly stays, and the importer reads a rent roll exported from your old system to cross-check opening balances. See mid-term rental software, or open the live demo set up for mid-term, no sign-up.
Related terms
- Owner statement — the period report built on the same rent. See owner statement.
- Security deposit — the deposit column. See security deposit.
- Lease extension — how a mid-term end date moves. See lease extension.
Rent roll FAQ
What is included in a rent roll?
One row per unit as of a date: the unit, the tenant, the lease start and end dates, the monthly rent, the deposit held, any concessions, any balance owed, and whether it’s occupied or vacant. Lender versions often add bedrooms, square footage and the market rent.
How do you verify a rent roll?
Compare it with the signed leases and with the deposits in the bank. HUD’s multifamily lending guide has the leases compared with the rent roll on the unit number, resident name, lease start and end dates, concessions and monthly rent; bank statements show whether that rent actually arrives.
What is the difference between a rent roll and a rent ledger?
A rent roll is a snapshot of every unit on one date. A rent ledger is the running history of one tenant’s charges and payments over time. A rent roll’s balance column is the ledger’s balance on that date.
Who asks for a rent roll?
Lenders, buyers, appraisers and owners. A lender refinancing a property, a buyer in due diligence or an owner reviewing a manager all use it to see the income a property has under lease right now.
Sources
Read on October 7, 2026.
- HUD: Multifamily Accelerated Processing (MAP) Guide (revision March 19, 2021)
- Fannie Mae Multifamily: rent roll template lender guidance